Akurata Privacy Policy

Effective as of January 01, 2023

1. INTRODUCTIONWelcome to Akurata Privacy Policy.We respect your privacy and are committed to protecting your personal data.This privacy notice will inform you as to how we look after your personal data when you visit our website or use our Services (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

2. PURPOSE OF THIS PRIVACY POLICY AND WHO WE AREWe believe that since you chose Akurata for use you are familiar with the main focus of our services and business, and you have also of course got yourself acquainted with our Terms of Use. We will point at it once more for better understanding of the purposes your personal information is being collected and processed according to this Privacy Policy. So Akurata is an online electronic document management service, the software product (software-as-a-service) in the form of an online service designed to automate electronic document management processes between users, which involves signing, sending, receiving and storing electronic documents online at akurata.io (the “Service”) managed by Ukrainian company Limited Liability Company VCHASNO SERVICE with an address at Premise 604, Bld. 4H, 201-203 Kharkivske Shose, Kyiv 02121, Ukraine, registration number 41231992.  The purpose of this Privacy Policy is to set out how Akurata collect, use, store, or otherwise process personal information about customers and other individuals (collectively "you") who access or use our websites, including akurata.io and/or any of our other websites, products, or services that link to this Privacy Policy (the “Services”). By using our Services, you understand that we will collect and use your personal information as described in this Privacy Policy.

3. CHANGES TO THE PRIVACY POLICYWe may change the Privacy Policy from time to time so please check this page to ensure that you’re happy with any changes. If we make any material changes, we will notify you through the Akurata, or by presenting you with a new version of this Privacy Policy for you to accept, if we, for example, add new processing activities or collect some additional personal data from you. Your continued use of the Akurata after the effective date of an updated version of the Privacy Policy will indicate your acceptance of the Privacy Policy as modified. In some cases, you will have to accept changes to the Privacy Policy explicitly.

4. TYPES OF DATA WE COLLECTWhile using our Service, we may ask you to voluntarily provide us with a certain type of personal information (“Personal Data”), so that you could conveniently use our Service.Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).When you use the Akurata, you may provide us:Registration. You can provide us with your name, last name, username, password, email, phone number, or electronic signature when registering an account; Documents. You can download and edit documents that may contain confidential information;Commercial information. Such as the name of the file sent or stored by you when using our Service. This includes billing and payment information (e.g., credit card number, expiration date).Email address of third parties. To invite new users, authorized users can enter the email address of third parties. By providing us with such information, you confirm that you have received consent from third parties to use their email address;Location data. Includes internet protocol (IP) address, language, and location, country, city, zip code, timezone, etc;Device, Usage Information. Unique device identifiers and device attributes, such as operating system and browser type;Cookies. We use cookies, which are text files containing small amounts of information that are downloaded on your device, or related technologies. We may use such cookies as: Analytics cookies or performance cookies are used to track website visitors and their user behavior. This data is then used to improve the way the website works and in turn, used to improve user experience.Session cookies - used to collect information about how users interact with them. This can include information about which pages are visited and whether users have seen error messages. Session state cookies help us to improve our products and make your Internet experience more convenient.Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Service.Employee and employer information. Name, registration number of your organization, position. We also collect, use, and share aggregated data such as statistics. Aggregated data may be derived from your data but is not considered personal data as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific Akurata feature. However, if we combine or connect aggregated data with your data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used under this Privacy Policy.We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic and biometric data, information about criminal convictions and offenses).We also undertake to collect only such amount and type of personal data that is strictly required for the purposes mentioned in this Privacy Policy («data minimization principle»).
5. USE OF PERSONAL DATAWe will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:create your account and manage your relationship with us (e.g., communicating with you, providing you with requested information);provide you with and collect payment for the Services;send you records of our relationship, including for purchases or other events;record details about transactions involving electronic documents (e.g., who initiated or signed the documents; signers’ IP addresses; timestamps);tailored advertising, and support the marketing and advertising of our Services;fix problems you may have with our Services, including answering support questions, resolving disputes, customer education and training;meet legal retention periods.comply with legal obligations;establish, exercise, or defend our rights in legal claims.We may process your data if you have given us specific consent to use your Personal Data for a specific purpose.If you share with us the personal data of a third party, you confirm that such a third party gave you consent on the collection and processing of his/her data by us. We in turn will take the same measures and procedures to ensure the safety of such information as we do in relation to your data.

6. DISCLOSURES OF YOUR PERSONAL DATAWe share your Personal Data with service providers we use to support our Service.We require all third parties to respect the security of your personal data and to treat it under the law. We do not allow our third-party service providers to use your personal data for their purposes and only permit them to process your personal data for specified purposes.We may share your personal data to comply with our legal obligations, regulations, or contracts, or to respond to judicial processes or search warrants where we are legally compelled to do so. We disclose potentially personally-identifying information (i.e. Personal Data) among our employees, contractors and affiliated or other third party organizations that (i) need to know that information in order to process it on Company's behalf or to provide services available at Company's Service, and (ii) that have agreed not to disclose it to others. We do not use user data for sale (or any other commercial activity) to other companies. User data is used solely to ensure the functionality of the Service.

7. RETENTION OF PERSONAL DATA. OPT-OUT OPTIONSWe will retain your Personal Data as long as your account is active or needed to provide you Services, and only for as long as it serves purposes of processing identified in this Privacy Policy.You can withdraw your consent or opt-out, whatever applies in your case, from sharing your Personal Data under this subsection anytime by contacting us at oi.ataruka%40troppus and stop using our Service.You should be aware that we may retain certain Personal Data and other information after your account has been terminated in an aggregated, anonymized form. We reserve the right to use your information in any aggregated data collection after you have terminated your account, however we will ensure that the use of such information will not identify you personally.If you are a user of files shared with you by another registered user of the Service, you acknowledge that the company does not have unencrypted access to the files or your Personal Data therein and has no means to identify or delete specific information contained in these files. You should contact the registered user directly with requests to delete your Personal Data.

8. YOUR RIGHTS REGARDING YOUR PERSONAL DATAa) You have a right to request Akurata to access your Personal Data. That means that you can ask Akurata what Personal Data of yours is being processed as well as for the clarifications on the information described above, i.e. purpose of collecting and processing, period of processing, third parties that have access to information.b) You have a right to request Akurata to rectify your Personal Data. This means you can ask all the inaccurate Personal Data concerning you being corrected. You can also complete the Personal Data if you feel there is a need to do so.c) You have a right to request Akurata to erase Personal Data. You can request Akurata to erase such data if its processing is no longer necessary in relation to the purposes for which it was collected as well as if there are no legal grounds for the processing. In most cases Akurata will erase it unless otherwise will be required by legislation.d) You have a right to request Akurata to restrict the processing of your Personal Data. In some cases, prescribed by law you will be able to restrict the processing of your personal data, for example if you contest the accuracy of your Personal Data being processed or in case Akurata will not be interested to process your Personal Data any longer, but you will want Akurata to do this on different reasons, for example, to bring some claim for somebody and instead of the erasure of information its processing will be just restricted.e) You have a right to withdraw consent. You can withdraw your consent for the collection and processing of your personal information by Akurata at any time, without affecting the lawfulness of processing based on consent before its withdrawal. After we at Akurata receive such withdrawal from you we will process it in a timely manner and no longer process such information unless the obligation to proceed is set by law. If you have any request to Akurata related to the use of your rights, please drop us a line here .oi.ataruka%40troppus

9. EMAIL COMMUNICATIONSWe may contact you from time to time via email to communicate with you about products, services, offers, promotions, rewards, and events offered by us and others, and provide news and information that we think will be of interest to you. You can always opt out of receiving emails by unsubscribing via the "Unsubscribe" link contained in the email. Opting-out of these emails will not end transmission of important service-related emails that are necessary to your use of the Service.In such communications, we may also use surveys to receive your answers and feedback on various topics. Such information given by you via such surveys is processed by us for the purposes set forth in this Privacy Policy.